Based in Minneapolis, Minnesota, Bookmobile began as a design and typesetting production house in 1982 and started offering print services in 1996. When your project comes to Bookmobile, it gets the benefit of thirty-three years of know-how.
We work with over 900 publishers, including literary presses, university presses, trade houses, museums, galleries, and artists.
General Guidelines for Publishers
Are you a publisher using Bookmobile's Automatic Replenishment Program to sell Direct-to-Consumer and/or maintain inventory at your distributor? Please refer to our general guidelines below.
The main page shows all orders, when they were created, when they are due, and when they were filled (and includes tracking numbers).
Add addresses to the address book, including office address, distributor, etc.
Important Notes on Backorders:
If an order must be deleted, your Bookmobile customer service representative must be notified immediately.
Only backordered orders can be deleted.
If a reprint is in process due to a misplaced order, a charge for printing may be incurred.
Important Notes on Shipping:
Quantities of five books or more should be shipped via UPS (not USPS).
Notes to shippers should be made in the COMMENT field. Use this field to note that an order is for an event or has a deadline, or that the shipping method should be adjusted to accommodate a deadline.
The MESSAGE field is for your customer. Any messages here will appear on the customer’s packing slip.
Your customer service representative does not see the COMMENT or MESSAGE fields. If you are concerned about a deadline, contact your customer service representative, and they will tell you if and when inventory is likely to be available.
At this time, your customer service representative must set up titles in eFirst before proof or print orders can be placed, or presales can be requested.
To set up titles, your customer service representative needs to know full production and metadata specs for each new title, including:
Author first and last name
Job type (book versus bound galley)
Interior paper stock
10- or 12-pt. C1S for the cover
Matte or gloss lamination for the cover
Cover original (PDF, scan, or from our archived files)
Text original (PDF, scan, or from our archived files)
Number of interior black-and-white scans
Number of interior color scans
Proof type (eProof, printed proof, no proof)
Bar code necessary (yes or no)
Your customer service representative will confirm that the title is set up in eFirst, and you can place print orders and/or start presales.
Corrections or Special Editions:
Corrections can be made to titles, but Bookmobile sells existing inventory before selling the corrected version.
Special editions are not ideal candidates for eFirst management. If a special edition is necessary, it must have its own ISBN.
Once a title is in the eFirst system, it is reprinted until it is out of print.
Bookmobile cannot hold inventory when there are orders or attribute certain inventory to a certain order.
Bookmobile manages inventory, and publishers do not pay for printing until books are sold.
Bookmobile works to always have books on hand for orders, but to never have more than minimal inventory.
Bulk orders for paperbacks take 10 working days to until shipped.
Bulk orders for hardcovers take 21 working days to until shipped.
Your customer service representative cannot print books for bulk orders until the order is placed in eFirst.
Your customer service representative reviews inventory on a weekly basis and automatically reprints to maintain inventory at a 2-week demand level.
Each title’s optimum inventory level is determined by its sales history. If sales spike, Bookmobile may be short on inventory for a few days.
Bulk orders prompt directives to reprint.
Backorders prompt directives to reprint.
If a title shows no inventory and should, check with your customer support representative.
If a reprint is in production, the reprint will not show as inventory until books are completed.
We require clean, trouble-free print files (and a quick okay to print on proofs) at least 10 working days before the first ship date on a new title.
New title, scan, receipt to proof, 10 business days.
New title, prep, receipt to proof, 3 business days.
Corrections to existing title, 3 business days.
Wholesale orders, receipt to ship, 2 business days.
Publisher direct orders, receipt to drop ship, via XML or web form, 2 business days.
Publisher bulk orders, receipt to drop ship, via XML or form, 2 business days.
Wholesale orders, receipt to ship, 5 business days.
Publisher direct orders, receipt to drop ship, via XML or web form, 5 business days.
Publisher bulk orders, receipt to drop ship, via XML or web form, 21 business days.
Separate distribution or fulfillment fees apply.
Order minimum is one copy.
Bulk order discounts begin at 50 copies.
Bulk orders must be in even carton quantities.
Printing is only charged when books ship from the Bookmobile facility (unless storage of a bulk order is requested by publisher).
ARP titles may be discontinued with 30 days notice. For Bookmobile-managed inventory, the print cost of remaining inventory (up to 100 copies) is charged to the publisher, and the inventory is shipped at publisher’s expense or recycled at publisher’s option.
Publishers must discontinue titles that are out of print, or Bookmobile has the right to discontinue, ship or recycle, and charge for remaining inventory (above or below 100 copies).
If publisher chooses to switch to offset printing, Bookmobile-managed inventory will be exhausted before shipping offset copies.
Bulk Order Discounts
Ask your customer support representative if your volume qualifies you for bulk discounts.
Bulk orders must be placed through eFirst.
Bulk orders can ship to multiple locations and still receive the bulk order discount (the orders must be placed on the same day).
Bulk orders must be placed in even carton quantities, with a minimum order of 50 copies or two cartons (whichever is larger) per title.
If multiple titles are ordered, discounts are applied per title: no mix and match.
Discounts may not be combined with any other offers or discounts.
Prep costs are invoiced with printing, shipping, and handling.
Prep, printing, handling, and shipping are billed on a weekly basis. (Monthly invoicing is available to customers with a history of net 30 days payment. Contact your customer support representative more information.)
If storage fees are applicable, these are billed on a monthly basis. These charges show at the end of the month on weekly or monthly reports.
If using the Itasca Books website to sell titles, those costs appear on the eFirst billing reports.
If using Itasca Books for print distribution to the trade, the eFirst report only includes printing costs. Shipping and handling costs appear instead on statements from Itasca Books.
Based in Minneapolis, Minnesota, Bookmobile began as a design and typesetting production house in 1982 and started offering print services in 1996. When your project comes to Bookmobile, it gets the benefit of thirty-two years of know-how. More